Email Templates for Your Job Search

Use these ready-to-send email templates to handle every stage of a job search — applying, confirming an interview, saying thank you, following up, negotiating an offer, or turning one down — without starting from a blank page. Each template comes with a formal UK version and a more direct US/Australia version, so you can match the tone to your market and industry.

Job hunting means corresponding with recruiters at almost every step, and getting the tone right matters as much as getting the timing right. Pick the template you need below, copy it, swap in your own names and details, and send.

What you'll find here

Application

• Spontaneous application to a company — applying without a published listing
• Request for additional job details — clarifying before you apply
• Expression of interest after an informal meeting — networking follow-up

Interview

• Confirming availability for an interview — responding to an invitation
• Requesting to reschedule an interview — rescheduling with tact
• Declining an interview invitation — turning down politely
• Request for clarification on the recruitment process — understanding the steps

After the interview

• Thank-you after an interview — leaving a strong final impression
• Follow-up after an interview with no response — following up without insisting
• Thank-you letter after an internship or trial period

Application follow-up

• Follow-up after an application with no response — reminding them of your application
• Response to a rejection with a feedback request — drawing lessons from rejection
• Withdrawing a job application — stepping back gracefully

Job offer

• Accepting a job offer — confirming with enthusiasm
• Declining a job offer — turning it down with elegance
• Salary or working conditions negotiation — negotiating calmly

References and miscellaneous

• Response to a professional references request