How to confirm your availability for an interview
Receiving an interview invitation is a crucial step in the recruitment process. But how do you respond quickly and professionally to make a good impression?
Real scenario
Lucas receives an email from a company wishing to meet him for a developer position. He wants to reply quickly but is not sure how to phrase his availability confirmation.
Why is the confirmation important?
- It shows your seriousness and motivation.
- It allows the recruiter to organise the interview efficiently.
- It makes your attendance official and avoids misunderstandings.
Tips for success
- Reply within the day if possible.
- Be clear about the proposed date and time (or suggest an alternative).
- Stay polite and professional.
Email examples
Subject: Confirmation of availability for the [position] interview
Hello [recruiter's name],
Thank you for your invitation to interview for the [position] role. I confirm my availability on [date] at [time].
Please do not hesitate to contact me if you need any additional information.
Best regards,
[First name Last name]
Subject: Interview confirmation
Dear [recruiter's name],
Thank you for the interview opportunity for the [position] role. I confirm my attendance on [date] at [time].
Yours sincerely,
[First name Last name]
Subject: Thanks for the invitation!
Hello [recruiter's name],
Thanks for your message! I am free for the interview on [date] at [time]. See you soon!
[First name Last name]
FAQ: confirming an interview
Should I reply even if the date does not work?
Yes — politely suggest an alternative.
Should I confirm by email or phone?
Email is preferable to keep a written record.
What if something comes up at the last minute?
Let the recruiter know as soon as possible and suggest a new date.
Key takeaways
- Reply promptly and clearly.
- Confirm the date and time, or suggest an alternative.
- Use one of the templates above to save time!
Need other templates? Check out our articles on declining, negotiating after an interview, or follow-ups.