How to request rescheduling an interview

Unexpected events can sometimes prevent you from attending a scheduled interview. In such cases, it is important to request a reschedule politely and professionally. Here are templates to help you phrase this request while demonstrating your seriousness and commitment to the recruitment process.

Templates for requesting an interview reschedule

Here are three different styles for requesting an interview reschedule.

Very formalProfessionalCasual

Subject: Request to reschedule the interview for the [position] role

Dear [contact's name],

Thank you for the opportunity to be selected for an interview for the [position] role at [company name]. Unfortunately, due to unforeseen circumstances, I will be unable to attend the interview scheduled on [date] at [time].

I sincerely apologise for this inconvenience and would be very grateful if you could let me know whether a new date could be arranged for this interview.

I remain available for any further information and thank you in advance for your understanding.

Yours sincerely,
[First name Last name]
[Contact details]

Subject: Rescheduling the interview for the [position] role

Hello [contact's name],

Thank you for the opportunity to be selected for the interview for the [position] role at [company name]. Unfortunately, an unexpected event prevents me from being available on the scheduled date, [date] at [time].

I would like to know whether it would be possible to reschedule the interview to a later date that suits you.

Thank you in advance for your understanding. I am happy to discuss a time slot that works for you.

Best regards,
[First name Last name]
[Contact details]

Subject: Request to reschedule the interview for the [position] role

Hello [contact's name],

Thanks for the invitation to interview for the [position] role. Unfortunately, something unexpected has come up that prevents me from attending the interview on [date] at [time].

Would it be possible to reschedule to another date that works for you?

Thank you in advance for your understanding. See you soon!

Best,
[First name Last name]
[Contact details]

Tips

Submit your reschedule request as soon as possible to give the recruiter enough time to suggest an alternative slot.

Template variables

[position]: Mention the position for which the interview was scheduled.
[contact's name]: Indicate the name of the person responsible for recruitment.
[company name]: If applicable, mention the company that is recruiting.
[date]: Add the original interview date.
[time]: Add the scheduled interview time.
[First name Last name]: Add your personal information to facilitate communication.

When to request a reschedule

Contact the recruiter as soon as you realise you cannot attend the interview, preferably 48 hours in advance. This shows your respect for the recruiter's time.

Mistakes to avoid when requesting a reschedule

Waiting too long

Do not delay requesting a reschedule. The longer you wait, the harder it becomes to find a solution that suits both parties.

What to avoid

"Sorry, I cannot make it."
Try instead to frame your request constructively:
"I am truly sorry for this unforeseen obstacle and would like to ask whether we could arrange a new date."

Being too vague

Remember that a reschedule requires a clear approach. It is essential to mention the reason for your request and to propose new dates, while remaining flexible.

Example

"I would be available for an interview on [new date] at [new time], if that works for you."

Conclusion

Requesting an interview reschedule can feel awkward, but by doing so professionally and respectfully you can convince the recruiter of your motivation and seriousness. Use these templates to phrase your request clearly and courteously. This shows that you take the recruitment process seriously and remain flexible in the face of the unexpected.