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How to respond to a professional references request

A recruiter is asking you for professional references? This is a key step to validate your experience. How do you respond professionally and put every chance on your side?

Real scenario

Romain is going through a recruitment process and the recruiter asks for references. He wants to reply quickly but does not know how to present his contacts.

Why respond carefully?

  • You demonstrate seriousness and transparency.
  • You make the recruiter's job easier.
  • You highlight your past experience.

Tips for success

  • Let your references know before sharing their details.
  • Briefly explain the context of the collaboration.
  • Stay polite and professional.

Email examples

Subject: Response to the request for professional references

Hello [contact's name],

Thank you for your interest in my application for the [position] role at [company name]. In response to your request, here are the contact details of my professional references, who can speak to my skills and experience:

  • [Reference 1 name]: [Position held], [Company], [Contact details]
  • [Reference 2 name]: [Position held], [Company], [Contact details]

Please do not hesitate to contact them for any further information.

Best regards,
[First name Last name]

Subject: Professional references

Hello [contact's name],

Thanks for your interest in my application. Here are the details of two people who can provide information about my previous experience:

  • [Reference 1 name]: [Position held], [Company], [Contact details]
  • [Reference 2 name]: [Position held], [Company], [Contact details]

Feel free to contact them for more details!

Best,
[First name Last name]

Tips

Always let your references know before sharing their contact details.

FAQ: responding to a references request

Should I notify my references beforehand?

Yes — it is essential so they are not caught off guard.

How many references should I provide?

Two to three is generally sufficient.

What if I do not have any references?

Suggest a former colleague, manager, or client.

Key takeaways

  • Let your references know before replying.
  • Briefly explain the context.
  • Use one of the templates above to save time!

Need other templates? Check out our articles on recommendations, follow-ups, or spontaneous applications.