Glossary of email and letter templates for job searching
Discover all our email and letter templates for applications, interviews, follow-ups, negotiations and more. Browse our templates easily to boost your job search.
Welcome to our complete glossary of email and letter templates for every stage of your job search. Use this guide to quickly find the right template for your situation, save time and maximise your chances of success!
Application and motivation
Spontaneous application to a company
Email template for applying without a published job listing.
Responses and application follow-up
Follow-up after an application without response
Email examples for following up with a recruiter after an application with no reply.
Follow-up after an interview without response
Templates for politely following up after an interview with no news.
Request for clarification on the recruitment process
Templates for asking about the stages of the recruitment process.
Confirming availability for an interview
Examples for confirming your attendance at a job interview.
Request to reschedule an interview
Templates for courteously rescheduling an interview.
Response to a professional references request
Examples for sending your references to a recruiter.
Negotiation and decisions
Templates for accepting a job offer professionally.
Salary negotiation proposal or working conditions
Examples for negotiating salary or conditions after receiving an offer.
Templates for declining a job offer with tact.
Examples for withdrawing your application without closing the door for the future.
Networking and references
Expression of interest after an informal meeting (networking)
Templates for following up with a contact after a professional event.
Thank-you messages and courtesy
Thank-you letter after an internship or trial period
Templates for thanking someone after an internship or trial period.
Examples for thanking a recruiter after an interview.
Rejections and feedback
Declining an interview invitation
Templates for politely declining an invitation to an interview.
Response to an application rejection with feedback request
Examples for responding to a rejection and requesting constructive feedback.
Tips for use
- Personalise each template with your information and the context of your application.
- Adapt the tone (formal, professional, casual) to the company and your relationship with the recruiter.
- Combine several templates for a complete and effective application strategy.
FAQ about email and letter templates
Why use a template?
A template saves you time, ensures you do not forget anything, and helps you strike the right tone.
Can I modify the templates?
Yes — they are designed to be adapted to each situation.
Are these templates suitable for all sectors?
Yes — they are generic and can be personalised to your field.
Take action!
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